Solutions
AI Backoffice — automate email, invoices & admin
AI back office for SMBs: automate email, documents, invoices, data entry and reporting — with human control where needed.
What you get
Administrative flows with AI support
AI back office is about admin work: emails, invoices, documents and data entry.
Aivance automates parts of that. Staff keep control over important decisions.
Think of
- Emails
- Invoices
- Documents
- Quotes
- Requests
- Data entry
- Reporting
- Classification
- Document comparison
- CRM updates
- Internal knowledge
Example
PDF received
- Recognise document
- Extract data
- Validate
- Store data
- Flag deviations
- Involve staff when needed
When it makes sense
- Admin costs disproportionate time
- Documents are retyped by hand
- You want AI without fully letting go of the wheel
Next
From an AI & Automation Audit or Discovery to a focused back-office flow. Start with QuickScan, or read SMB AI automation at /mkb-automatisering.
FAQ
What does an AI back office do?
It reads email and documents, extracts data, updates systems and flags exceptions — with human approval where needed.
Does this work for SMBs without a large IT team?
Yes. We start with one process (e.g. invoices or requests) and expand. See also SMB AI automation.
Does this replace staff?
No. The goal is less manual work so people decide faster and spend more time with customers.